e-Invoicing

​​​​​e-Invoicing:​ 
Click to access the e-Invoicing Portal

GPG ELECTRONIC INVOICING SUBMISSION AND WEBBOARD TRACKING SYSTEM Supplier Benefits:

  • ​​Invoices can be submitted by a supplier, and tracked online 24 hours a day, 7 days a week.
  • Reduced supplier billing cycle and administration costs.
  • ​Reduced supplier debtor collections costs.​
  • Elimination of processing delays in support of payments within 30 days. 

ELECTRONIC INVOICE SUBMISSION OPTIONS XML Invoice Submission:

  • ​Ideal option for suppliers with XML technical capabilities and high invoice volumes
  • A predefined XML file layout is provided to suppliers
  • ​Engagement on a technical level for XML file lay-out set up is necessary
  • Only SAP purchase order based invoices can be accepted via XML. 
​Email Invoices

  • ​Only invoices submitted in PDF and TIFF format can be accepted.
  • SAP purchase order and manual order invoices are accepted. 
Webboard Invoice Submission

  • This is an internet based supplier portal which allows suppliers to upload invoices.
  • SAP purchase order and manual order invoices are accepted. 

Webboard Invoice Tracking System

  • This is an internet based supplier portal which allows suppliers to upload invoices and to track invoice statuses. (Paid, rejected or in progress and at what stage).
  • This system can be registered for and used irrespective of the method of invoice submission, be manual or one of the above electronic options. 
ELECTRONIC INVOICE SUBMISSION AND TRACKING REGISTRATION PROCESS:

  • Registration on the CENTRAL SUPPLIER DATABASE (CSD) as a vendor is a pre- requisite www.csd.gov.za      
  • The GPG Electronic Invoicing Agreement must be completed and signed.     
  • The agreement must be e-mailed to TERRY-ANNE.RAMOO@gauteng.gov.za. Terry can also be phoned on 011-689 8341.
  • For queries or more information regarding Electronic Invoice Submission (EIS) please email P2PSupport@gauteng.gov.za and provide your contact number.